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VACP Midyear Conference 2018

Henrico County, VA | February 26 – 27, 2018 | Conferences

The 2018 VACP Midyear Conference will be held FEBRUARY 26-27 at the Hilton Short Pump Hotel & Conference Center in Henrico County, VA.

Hotel Information

Hilton Richmond Hotel & Spa/Short Pump (western Henrico County)
12042 West Broad Street
Richmond, VA 23233

Room Rate: $93 single/double plus taxes.

Please make hotel reservations by contacting the hotel directly at (800) 445-8667 and be sure to ask for the "VACP Conference rate." Reservation cutoff date is February 1st. After this date rooms may be available but the conference rate is not guaranteed. We recommend making reservations as soon as possible.  It is easier to cancel a room later if you cannot attend than it is to get a conference rate room after the block closes.


Delegate Information

AGENDA

TBD

REGISTRATION

Member/NonMember Registration Fee: $225
(Fees cover Monday's breakfast, breaks and lunch and Tuesday's breakfast.)

Cancellation Policy:
Due to commitments to the hotel there will be no refunds of conference registration fees relating to cancellations made on or after February 12th. Fees will be reimbursed at 100% prior to February 12th if written notification is provided to the meeting planner, Audrey Altovilla at .(JavaScript must be enabled to view this email address).


Exhibitor Information

EXHIBITOR FEES & REGISTRATION

The Exhibit Hall is now SOLD OUT.  Thank you to all of our registered exhibitors! To be notified about future opportunities to exhibit, contact Audrey Altovilla at .(JavaScript must be enabled to view this email address).

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The VACP invites you to exhibit at our 2018 Midyear Conference – February 26-27 – at the Hilton Richmond Hotel & Spa/Short Pump.  Space is limited so, if interested please complete registration as soon as possible to reserve your booth.  Please do not mail registration forms.

Hotel Info: See above.

Booth Fee: $500/each
(Cost covers table, chairs and electrical; Monday breakfast, breaks and lunch; and Tuesday breakfast and break for two representatives as well as a quick introduction of your company to our attendees.)

Additional Exhibit Personnel: $100/each

Delegate Folder/Bag Inserts of Company Info: $50/each

 

Please return the registration form, signed and dated, to Audrey Altovilla at .(JavaScript must be enabled to view this email address).  Or you may fax it to (804) 285-3363.

Payment:
We accept credit cards and checks. Credit card info may be included on the registration form. If paying by check, please mail to:

VACP Midyear Conference
880 Technology Park Drive, Suite 100
Glen Allen, VA 23059

Cancellation Policy:
Cancellation deadline is February 12th.  Cancellation prior to this date must be done in writing and sent to .(JavaScript must be enabled to view this email address).  After 
February 12th, refunds will not be provided.

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2018 VACP Winter Conference Exhibitor Conditions

Set Up:
Exhibitors will be able to set up starting at 3:00 p.m. on Sunday, February 25, 2018 or on Thursday morning at any time.  Conference start time is 8am on Monday, February 26th.

Booth Provisions:
There are a total of 20 tabletop booths.  Booth includes 6 foot skirted table, two chairs and electrical.

Hold Harmless Clause:
“The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Resort premises and will indemnify, defend, and hold harmless the resort, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.”

The Hilton Short Pump will not be responsible or liable for any loss, damage or claims arising out of exhibitor’s activities on the premises except for any claims, loss, or damages arising directly from its negligence. 

General Conditions:
Exhibitors may not sublet or assign their space to others.  The exhibit fee allows only one company per booth.  Multiple exhibits require a separate exhibit fee for each booth.

Cancellation of the exhibit booth must be made by February 12, 2018, at which time all registration fees will be refunded to the exhibitor.  No refund will be made if the exhibitor fails to notify VACP of the cancellation or if cancellation is made after February 12, 2018.

Paying exhibitors will be issued conference badges that must be worn at all times.

Combustible materials or explosives are prohibited; fire extinguishers and exits must not be obstructed.  Sounds from audio machines must be subdued and not disturbing to other exhibitors.  Exhibitors agree that they shall hold harmless the Virginia Association of Chiefs of Police and/or the hotel from all liability and damages from whatever cause.  Exhibitors are responsible for securing their display materials.


Sponsorship Information

The VACP couldn't provide all we do to our members without the generous support of our private and public sector sponsors.  If your organization would like to help sponsor the VACP Midyear Conference, please contact Audrey Altovilla at .(JavaScript must be enabled to view this email address).

Additional information about Sponsorship Opportunities with the VACP is online at http://www.vachiefs.org/index.php/support/sponsorship_opportunities/.


Questions

For more information, contact Audrey Altovilla, VACP Event Planner, at (804) 285-8227 or .(JavaScript must be enabled to view this email address).